Keep every project documented and ready to close
We receive quotes, delivery notes and technical documentation, classify and validate them, and archive them in your system with per-project traceability.
Killia manages the intake, organization and validation of information so your team can act faster and with less manual work.
Your project documents, organized by job.
Where your paperwork gets stuck
Every project generates quotes, delivery notes, certificates and photos that end up scattered between the office, the site and your suppliers:
Delivery notes and invoices never reconciled
Delivery notes arrive on paper from the site and invoices arrive by email. Matching them by hand delays payments and hides the real cost per project.
Technical documentation all over the place
Licences, permits and certificates stored in personal folders make it impossible to know which project has which document approved.
Project close-out in admin chaos
At the end of the job, claiming payments or justifying expenses becomes a hunt for documents spread across five different places.
How it works in your business
Construction project document system
Intake
Quotes, contracts, delivery notes, certificates and invoices for every project.
Information gathering
Project, supplier, amounts, dates and the document itself.
Validation & rules
Match between delivery note and invoice, amounts and dates.
Prioritization & routing
Documentation organized per project with full traceability.
Follow-up & exceptions
Unmatched delivery notes or invoices are flagged for review.
Plans and pricing
Initial Setup
99€
One-time payment
We launch the document flow with you: input channels, classification and integration with your CRM.
Includes
- Input channel configuration (email, API, upload)
- CRM, ERP or Drive/SharePoint connection
- Initial classification and validation
- Training and go-live
No lock-in
Monthly Plan
250€ (Launch price)
From the second month: €500/month
250 processed documents/mo
For companies looking to organise their incoming documentation, no commitment.
Includes
- Full classification and validation
- Documents delivered to your CRM, ERP or Drive/SharePoint
- Priority support in your language
- Activity and audit dashboard
Annual Plan
5,000€
500 processed documents/mo
For companies that want document management to become a stable, measurable process.
Includes
- Everything in Monthly Plan
- Quarterly billing (4 × 1,250€)
- Dedicated account manager
- Continuous flow optimization
- Weekly performance report
The Annual Plan includes two free months: you pay for 12 months at the price of 10 and get double the processed documents of the Monthly Plan.
Frequently asked questions
What does classification and validation include?
We receive every project document (quotes, contracts, delivery notes, certificates, supplier invoices) and classify it by project and type. We validate the key data (VAT number, amounts, dates) before archiving it. Incomplete or duplicate documents are flagged for review.
How do documents reach Killia?
Through the channels you already use: email (forwarding or a dedicated inbox), API or direct upload. Project documentation is captured, classified and archived automatically by project, with full traceability.
Where are documents archived?
Wherever your team already works: your CRM, your ERP or your document management system (Google Drive, SharePoint...). Each document is archived organised by project, classified by type, with the key data validated and the original file attached. When claiming payments or justifying expenses, everything is in one place.
Which systems does Killia integrate with?
With the most common CRMs and ERPs, and with document management systems like Google Drive or SharePoint. Classified documents go straight to where your team works. If you use another system, we'll configure it to work with you.
Ready to close projects without the paperwork?
Book 15 minutes. We'll show you the platform running with a real construction document flow and calculate how many admin hours you're losing.
